Microsoft Excel Tutorial: Auto-Copy a Formula as new rows are inserted in Excel.
Welcome to another episode of the MrExcel podcast, where we dive into all things Excel. In today's episode, we'll be discussing a question from Rob about automatically copying formulas when inserting a new row in a table. This is a common issue that many Excel users face, and I'm here to provide some solutions.
First, let's take a look at the simple solution. In a table, if you have three or more consecutive rows with the same formula, Excel should automatically copy that formula when you insert a new row. However, this only works if the "Extend Data Range Formats And Formulas" option is checked in the File ＞ Options ＞ Advanced menu. If this option is turned off, you may have to manually copy the formula each time you insert a new row.
Another solution is to use the Table functionality, which was introduced in Excel 2007. Simply select your data and click on the "Format as Table" button on the Home or Insert tab. Make sure to check the box for "My Table Has Headers" and choose a format. This will turn your data into a table and any new rows added will automatically copy the formula from the previous row. However, this may not work if your table started with different formulas in the last column or if you have manually edited the formula in a row.
It's also important to note that if you have the "Stop Automatically Creating Calculated Columns" option turned on, it may cause unexpected behavior when inserting new rows. So, if you're experiencing issues with formulas not automatically copying, make sure to check this option and turn it off if necessary.
I hope these solutions help you with your formula copying woes. And while we're on the topic of Excel, I want to remind you to check out my new book, MrExcel 2020, Seeing Excel Clearly. It's packed with tips and tricks to help you become an Excel pro. And if you haven't already, please click the Subscribe button below this video to join our community of 100,000 subscribers. Thank you for tuning in and we'll see you next time for another episode of the MrExcel podcast.
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Table of Contents:
(0:00) Problem Statement: Insert row in Excel and formula copies
(0:35) Extend Data Range Formats and Formulas.
(1:27) Use Ctrl+T Table
(2:20) Why it might be broken
(3:00) Stop Automatically Creating Calculated Columns
(3:40) Clicking Like really helps the algorithm
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Rob on Twitter asks: If I'm using a table, and one of the columns has a formula in it, is there a way to automatically include that formula when I insert a new row? In episode 2349, I show two different ways that this *should be* working and a couple of things that could cause it to break.
There is an Excel Options for Extend Data Range Formats and Formulas. That should make this work correctly.
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